YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 600 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Urban Kids, Suzy Shier, Bluenotes, West 49, Mandee and Charlotte Russe.
The Administrative Assistant is responsible for providing a wage range of confidential administrative support in the area of Real Estate and Property Management.
Essential Job Functions:
Correspond with Real Estate companies and Property Management
Obtain job quotes and provide follow up as required
Assist in the development and improvement of properties including overseeing repairs and maintenance
Correspond with tenants and participate in property visits
Compile, complete and distribute memos as directed
Pull, research, or enter data into spreadsheets and/or databases as requested
Create and maintain computer and paper-based filing and organization systems for records, reports, etc.
Complete general administrative duties such as scanning, photocopying, e-faxing, etc.
Manage the Manager’s schedule including appointment bookings and reminders
Organize details of internal and external meetings, special events, conference calls, and conferences by booking meetings, reserving meeting rooms, creating client-related agendas, printing, mailing, or emailing presentation materials associated with meetings
High School education required. Post secondary education in a related field is an asset.
Minimum of 3 years’ experience in an Administrative Assistant position
Knowledge of Real Estate/Property Management is an asset
Proficient in Microsoft Office
Proficiency is Excel is an asset
Solid mathematical aptitude
Attention to detail and accuracy
Strong written and verbal communication skills
Strong organizational skills with an ability to prioritize tasks
Ability to operate independently with minimal direction
Car required and valid drivers licence.
YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.