Bilingual (English and French) HR Administrative Assistant

Date Posted September 21, 2021
  • Department Human Resources
  • Location Toronto, ON
  • Job ID 97884

YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 700 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Urban Kids, Suzy Shier, Bluenotes, West 49, Amnesia, Brooks Brothers, Mandee and Charlotte Russe.

Our goal is to sustain performance that exceeds expectations. We are committed to creating a culture where people feel valued and inspired to achieve results. We give our people the appropriate tools, freedom and authority to make decisions. They are accountable for their actions and we recognize their efforts and reward their results. We attract and nurture the best people by providing leadership opportunities, career development and continuous learning. We are committed to leading by example and with integrity. We treat people with respect and dignity, promote the benefits of diversity and address challenges in a direct and compassionate manner. We engage people in our goals and objectives; we listen and act on new ideas where possible. That is our Philosophy.

Position Overview:

The Bilingual (English and French) HR Administrative Assistant will provide a wide range of clerical and administrative support including professional and confidential assistance to the HR Department.


Ready to start your HR career? Love fashion? At YM Inc, we offer rewarding opportunities in a fast-paced and fun environment. On top of that, you get to enjoy benefits like continuous hands-on training and learning programs, career growth, as well as a fantastic employee discount at every one of our banners.


In this role, you will:

  • Provide clerical and administrative support for the recruitment and selection process including verifying employment, credit and criminal background check administration, business reference checks and assisting with new employee orientations and onboarding
  • Perform a variety of clerical functions including scheduling meetings, preparing routine and confidential correspondence, data entry, filing, photocopying in a timely manner and with confidentiality
  • Support the VP, HR with administrative duties and ad hoc projects as requested Prepare employment verification letters
  • Assist in communicating and distributing HR related material
  • Conduct Exit Interviews and Follow Up interviews
  • Spearhead various HO programs including Celebrating Diversity, Head Office Spotlight, Birthday Program, Employee Discount Cards
  • Initiate, process, and track documentation as required
  • Receive HR mail, respond to general inquiries and forward as appropriate
  • Assist in any assigned HR related projects and research requirements
  • HR Policy Manual updates
  • Participate in special projects and other duties as required
  • Adhere to corporate health and safety policy requirements that contribute to a safe workplace


  • Post-secondary education in HR or related discipline or 1+ years of previous HR experience
  • Must speak English and French
  • Have worked in a retail setting before, understand customers and how stores operate
  • Excellent written and oral communication skills
  • A team player, self-starter with an ability to work independently and perform at optimum levels
  • Sense of urgency and able to adapt to a fast changing environment
  • Amazing organization skills, outstanding time management abilities, great attention to detail and works well under the pressure of deadlines
  • Punctual and professional with excellent follow-up skills
  • Everyone knows how to use MS Office these days, but if you are an Excel wiz… Perfect!

How to apply…

To apply, please submit your résumé and cover letter. Please include your answers to the following questions in your application: 1) What the your top three skills that will make you a right candidate for this position? 2) What must the Company do to make sure you are happy in your role if hired? 3) Why did you choose HR as your career?

As a result of Covid-19, most of our employees presently work remotely. This position will be required to attend the office, during which time strict safety protocols are in place. We are currently utilizing a virtual hiring process and interview candidates by phone or Zoom/Teams.

YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.

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