YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 600 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Urban Kids, Suzy Shier, Bluenotes, West 49, Amnesia, Mandee and Charlotte Russe.
The Payroll & HRIS Manager is primarily responsible for the strategic management of the payroll and HRIS systems and related 3rd party vendors to ensure these systems meet the Company’s business and resource data needs as well as ensuring that these systems support other internal customers such as Operations and Finance.
Essential Job Functions
The following Human Resource Information System (HRIS) functions are estimated to account for 80% of time:
Lead the strategic direction and on-going maintenance of HRIS, WFM and Payroll applications to ensure the systems meet the business objectives of the organization
Lead the transition of our US payroll systems to Infor S3 payroll and GHR.
Manage the business controls that ensure that employee changes are entered correctly and made on a timely basis and that all systems are synchronized this our HR system of record
Work with the Project Manager to provide a roadmap for functional changes (onboarding, performance management, talent acquisition, etc.) in the system and implement those changes once approved.
Identify process improvements or system enhancements and manage change within the department
Document and maintain business processes for system setup
Make recommendations on configuration, integrations and change management
Manage the regular update testing plans
The following payroll duties are estimated to account for 20% of time
Manage the US Payroll for Puerto Rico based resources in processing approximately 100 employees
Ensure compliance with all federal and state requirements including quarterly and annual reporting and proper tax withholding and remittance to authorities.
Read, analyze, and interpret, technical procedures and government regulations
Keep abreast with company policies and tax legislations that impact on remuneration
Post-secondary education in accounting, business administration or a related field (or equivalent experience)
5-10 years of payroll experience
5+ years of US payroll experience across multiple States/jurisdictions preferred
Previous supervisory experience
Ultipro and/or Infor S3/GHR experience an asset
Ability to manage multiple competing priorities in an ever changing environment
Demonstrates organization, accuracy and thoroughness to ensure strict deadlines are met
Ability to maintain confidentiality and exercise extreme discretion
Outstanding communication and leadership skills
YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.